What is considered a transfer?
We classify a transfer as a student wishing to enrol after the drop date in Year 1 or before/at the start of Year 2.
Year 2 Transfer enrolments must have previously studied the requested course under face-to-face conditions in order to be considered for enrolment onto our online courses. Students must be willing to complete catch-up work, if necessary, to ensure they have covered all course material of the online course to date. The school and/or Site-Based Coordinator must agree to monitor student engagement as part of the conditions of acceptance.
Transfers types:
Standard Student transfer - An individual or small number of students who require an online course to support the continuation of their DP studies.
Class Transfer - A bulk transfer of students who previously studied together under face-to-face conditions and require equal levels of support. Additional School support can be expected to ensure a smooth transition to online study.
Exceptions - Transfers requested outside Pamoja term times or when special requirements must be considered will be welcomed and reviewed equally. Our Course Advisors remain available throughout the Calendar Year to support the transfer process.
The Admissions Team
The Admissions Team will be the responsible for facilitating transfer to Pamoja online courses, liaising with the Academic Team and Course Advisor to ensure each Transfer is considered. To open a dialogue with the Admissions Team, please contact admissions@pamojaeducation.com.
Once a transfer request has been submitted, it will be the Admissions Team that shares all requisite documentation necessary to secure transfer.
If a student transfer is approved by the subject Course Advisor, the Admissions Team will provide feedback and share the Course Advisor's recommendation. If agreed, student registration may proceed (guidance can be located here).
School responsibility
School must complete all transfer documentation provided by the Admissions Team to facilitate the Course Advisor's review. The transfer documentation will include:
- A completed Subject Guide questionnaire
- A completed Internal Assessment progress report
- A completed diagnostic test (completed under exam conditions)
- An academic recommendation from the transfer candidate's previous subject teacher describing the student's performance to date and their latest subject report. (not mandatory)
Once reviewed, the Admissions team will outline the conditions of acceptance and share registration guidance on submitting a Pamoja course request.
The Course Advisor
It is the Course Advisor’s role to assess the suitability of a transfer request and to communicate their approval to the Admissions Team.
When assessing student eligibility the Course Advisor must consider whether:
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There is sufficient evidence that the student has been studying the same course prior to the transfer.
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The work covered by the student in their face to face course is congruent with the Pamoja online course at the point of transfer.
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Advise on the required catch-up needed for the candidate to be successful in their future studies
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The Course Advisor will communicate their approval/non approval of a transfer (with any conditions) within three working days of receiving the completed documentation.
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In case of approval, the Course Advisor must provide an official catch-up plan where appropriate.
The Student
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Once a student has been approved as a transfer they must agree and adhere to the catch-up plan as assigned by the Course Advisor.
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Once their student account is activated it is key they enter the platform and complete the Student Orientation course at the first opportunity to ensure effective navigation of the platform.
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Transfer students are expected to proactively engage with their new online course once access has been provided.
The Pamoja Teacher
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The assigned Pamoja Teacher will have access to all transfer documentation and will support arriving students with catch-up work.
- Students can expect to receive a welcome email/message from their new Teacher upon arrival.
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Teachers will actively report to the School Services Team any Transfer student failing to meet the catch-up plan provided on approval.